With the beginning of the 21st century, certain things changed. Even today, we can’t exactly estimate the overall impact of changes and new inventions the 21st century brought with it. But one thing is clear; it pushed us many millennia forward than our time. One thing that was made accessible for the public was the Internet.
Just imagine sitting in a room in NYC and video calling your friend across the globe. This shows just how much we have progressed compared to a couple decades ago.
But the Internet wasn’t only an all-knowing platform with knowledge on any topic and accessible to anyone. It opened new pathways of cross-border trade, what we call eCommerce today.
You can be residing in another country and ordering stuff from a whole another continent and get it delivered to your doorstep.
This therefore raised the crucial need for freight auditing services. If you don’t have a perfect freight auditing management system like Freight Auditing Software, courier companies can take a big chunk from your budget. Here’s how you can operate the Freight Squirrel auditing software in 3 easy steps to ensure you don’t get overcharged.
- Uploading all the required data
The first step of the whole operation is also the most important one. First, you will need to install and set up the software in the main warehouse server. This will allow the software to automatically extract and arrange comparative data for the future on its own. Next, upload the relevant data to the system database. Remember, the software can only interpret any uploaded data contained within an xlsx file. In other words, a Microsoft Excel file.
The data must contain any relevant invoices or transaction reports (daily). As soon as the data is uploaded, the software will safely encrypt the data in their relative column before moving to the next step.
Before accessing the final audit report, the software will also cross-check and verify data as soon as it is uploaded. This will allow you to eradicate any possible error or miscalculation in its initial stages. The important point to remember is that all the uploaded data is kept under strict privacy features. That’s why access to the software data will be limited to a few professionals only.
- Adding parameters
Now is the time when the real action begins. The Freight Squirrel auditing software not only allows you to compare the invoices or data entries with predefined parameters, but it also has the feature to add certain parameters related to a consignment as well.
Let’s say, one day, the consignment contained 100 regular-size cardboard box packages. The software will allow you to upload the invoice xlsx file to keep data intact and comparable. But let’s say that the next day, the consignment contained some large and extra-large boxes as well.
In this case, most freight auditing software will show errors as the parameters set for the consignment are contrary or unclear based on the invoices.
But the Freight Squirrel audit software allows you to manually set parameters for each consignment later as well. As a result, the software automatically stores and runs the data for any standard error based on the parameters given. The parameters include cubic, cost, and weight of the consignment customization.
Each of these parameters is crucial to the credibility of the final audit report as these lay the foundation of the freight auditing of any consignment.
- Extracting the final report
Lastly, all you need to do is get the final audit report for your dedicated consignment batches. Let us look at the final processes included the final report generation.
As soon as you run the ‘compare’ function, the internal algorithms of the software will begin their work.
The software will compare the relative consignment entries for cost, weight, and cubic parameters according to dedicated freight auditing laws and regulations.
The parameters can also be changed if any user-end error is found at the last moment.
After completing the comparing process, the software will generate a complete details report for discrepancies or errors found across any entries of the dedicated consignment.
Again, these discrepancies will be calculated across weight, cost, and cubic parameters.
At last, the user can also arrange and separate each of the entry’s discrepancy reports generated by the software in a pdf or xlsx.
This allows the user to access a verified audit report related to a specific consignment discrepancy.
This can now be sent to the courier service provider to dismiss any possible overcharging or fine.